Looking to join a leading international facilities and property management company as a Works Coordinator overseeing a large estate based across Brussels ? Skilled in working under pressure, with strong client handling skills and knowledge of facilities legislation and best practices ? If so why not read on ? Our client, a renowned leader in the facilities and staff property management sector, more specifically providing property maintenance services for international organisations including governments, is currently looking for an experienced PPM/Works Coordinator to join them from this Spring in a permanent position. Job Purpose The purpose of the position is to ensure that all Staff Residential properties are compliant to the our client's government customer's standard. To ensure that all properties all through the client's property estate are maintained to the site specific schedule of works and ensure delivery is in line with contractual obligations. The role will combine proactive maintenance scheduling with reactive maintenance when there are urgent incidents that arise. Responsibilities *The Facilities Management ( FM) Maintenance/works Coordinator will coordinate and implement the requirements to ensure all aspects of safety is at, or better, than the requirements of current legislation and the Best Practise Guides. *Follow up and managing of all PPMs Remedial Works Orders such as ESTREQ, INPRGRS, APPR, and ensure that the log is updated on Maximo as well as if an extension is needed. *Organise Works order (PPMs Fixed Fees Remedial works) with contractors, Technicians and if needed request Call Out. *Request Estimate from Contractors on Works orders (Remedial Works Order) on Status EST REQ and process on Maximo from EST REQ to FINREV. *Raise Maximo POs on New Works following a PPMs Remedial works. As well to organise appointments with Contractors as well as organising appointment with the customers. *Provide data's prior to the Monthly Report such as any progress on PPMs, Remedial Works, Proactive Maintenance Initiatives, Operational Issues, Contractors' meeting feedback, compliments. *Admin Support to the FM Manager and back up Receptionist for the Embassy & NATO. *Ensure the management, monitoring and control of all PPMs works orders in complete adherence to contractual obligations, policy and procedure and in accordance to contractual SLAs and KPIs. *Ensure strict adherence to all processes and procedures; not limited to but including; Company Documentation, Work Instructions, ISO Processes, COSHH Assessments, Risk Assessments and Method Statements. *The safe elimination of waste in all its forms. *Completion of regular Audits relating to all areas of responsibility. Knowledge Skills & Experience *Written/spoken English and French are essential, Dutch would be an advantage. *Articulate, professional with excellent customer services and people skills, this is essential due to the nature of client interactions on a daily basis as well as for teamwork. *Excellent interpersonal skills and a bright, friendly demeanour essential. *Excellent communication skills, written and oral *Ability to maintain very high levels of confidentiality critical. *Good decision making and problem-solving abilities is essential. *Must have a sound understanding of quality management systems, information management systems and databases *IT literate with an advanced level of Microsoft Office applications. *Capable of working under pressure with minimum supervision. *Self-starter able to work with minimal supervision. *Valid formal Health & Safety qualification e.g. IOSH Our client can offer a diverse and challenging opportunity for a Works Coordinator who can be pro-active as well as reactive in carrying our remedial work as well as scheduled maintenance tasks. You will be given opportunities for career progression and development in a supportive management and team environment. If you believe that you'd fit the description then why not apply today ?
Looking to join a leading international facilities and property management company as a Technical Manager overseeing a large estate based across Brussels ? Keen to apply quick thinking with technical management, legislation regulations adherence and training skills ? If so why not read on ? Our client, a renowned leader in the facilities and property management sector, more specifically providing property maintenance services for international organisations including governments, is currently looking for an experienced Technical Manager to join them from this Spring. The Technical Manager will coordinate and implement the requirements to ensure all aspects of safety is at, or better, than the requirements of current legislation and the Best Practise Guides. ·Develop, plan manage all aspects of the maintenance management system (Maximo) ·Manage, control, technically audit all Work Orders as they come onto system. ·Be familiar with local legislation around Mechanical installations and compliance with Mechanical installations. ·Be familiar with safe isolations procedures and Mechanical lock off. ·Willingness to train and guide technicians to improve skills across the team. ·Focal point to provide technical management across the contract. ·Plan, strategize and manage all PPM (Planned Preventative Maintenance) activities. To include pre discussions with specialist suppliers on availability of parts and long lead items. ·Maintain and retain training information, as necessary. ·Support the contingency plans for the service delivery. ·Will be required to undertake, where necessary, training to ensure the level of competency and accreditation is upheld. ·Life cycle Planning and budget build up for lifecycle works as identified. ·Development of positive working relationships with specialist contractors and supply chain. ·Undertake quality audit of progressed and completed works. ·Monitor performance and report accordingly. Produce performance measures to ensure that performance indicators; SLA's and contractual obligations are met if not exceeded. - Support the Continuous Improvement programme and identify issues to drive forward contract development. ·Experience in a similar role with a proven record of accomplishment in the effective management of planned programme of works and reactive works co-ordinating multi skilled work groups. · Understanding of asset management information systems together with remote monitoring integrated technology. · Valid formal Health & Safety qualification e.g., IOSH Main duties People management ·Lead a culture that puts our client's people first so that they in turn serve our clients to the absolute best of their ability. ·Keep their people safe and well, physically, and mentally, through training, awareness, policies, and culture ·Personally champion diversity and inclusion across the region · Own and deliver your people plan for your region, including: o Skills and learning development for employees. o Communications, culture, and social value o Development, careers, and performance reviews o Develop and support your direct reports to help them meet their full potential with our client. Manage your talent pipeline and put in place strong succession plans for yourself and your team. o Successfully achieve our employee engagement target scores for the sector o Successfully achieve people metrics including new joiner retention, agency and overtime and wellness to work * Health and Safety, Quality and Sustainability Build and establish an accident-free culture. *Remain visible, fully committed, and proactive approach in your approach. *Ensure health and safety systems and processes are implemented, monitored, reviewed, and acted upon. *Create an environment of operational excellence through continuous improvement and innovation. *Ensure that we operate sustainably, considering the beneficial impacts on society and the environment. Person Specification · Confident, upbeat, and ability to work alone and to timescales. · The ability to work under pressure in a calm, positive way. · Empathy for your team and your clients · A desire and ability to succeed through the success of your team. · A demonstrable record of accomplishment of successfully delivering within a similar role. · Excellent understanding of facilities management and outsourced services relevant to the requirements of the role, or transferable knowledge and experience from a related relevant sector. · Able to understand complex contractual obligations and corporate governance in detail, conveying the appropriate aspects to team members. · The ability to work on strategy and on fine detail - and to know when to prioritise each. · Excellent communication skills both written and spoken in English and ideally in French ·Evidence of experiences that have given you the Key Competencies above, whether gained through work, academic study or in the wider world and community. SFG20 standards knowledge preferred. Health and Safety responsibilities ·Always follow Group and company policies and procedures ·Report any apparent deficiencies in systems of work or equipment provided that may result in failure of service delivery or risk to health and safety or the environment. ·Use all work equipment and personal PPE (Personal Protective Equipment) properly and in accordance with training received. ·Report any issues or training needs to your Line manager and /or via your divisional incident reporting system Our client can offer a challenging and diverse opportunity for a facilities focused Technical Manager to develop their skills and make a significant impact on the delivery of building services within an international and multicultural team. You will have the opportunity to receive further role related training and to improve your skills, if this sounds like an opportunity you'd like to explore further , why not apply today ?