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Facilities Works Co-ordinator

Looking to join a leading international facilities and property management company as a Works Coordinator overseeing a large estate based across Brussels ?

Skilled in working under pressure, with strong client handling skills and knowledge of facilities legislation and best practices ?

If so why not read on ?

Our client, a renowned leader in the facilities and staff property management sector, more specifically providing property maintenance services for international organisations including governments, is currently looking for an experienced PPM/Works Coordinator to join them from this Spring in a permanent position.

Job Purpose

The purpose of the position is to ensure that all Staff Residential properties are compliant to the our client's government customer's standard. To ensure that all properties all through the client's property estate are maintained to the site specific schedule of works and ensure delivery is in line with contractual obligations. The role will combine proactive maintenance scheduling with reactive maintenance when there are urgent incidents that arise.


*The Facilities Management ( FM) Maintenance/works Coordinator will coordinate and implement the requirements to ensure all aspects of safety is at, or better, than the requirements of current legislation and the Best Practise Guides.
*Follow up and managing of all PPMs Remedial Works Orders such as ESTREQ, INPRGRS, APPR, and ensure that the log is updated on Maximo as well as if an extension is needed.
*Organise Works order (PPMs Fixed Fees Remedial works) with contractors, Technicians and if needed request Call Out.
*Request Estimate from Contractors on Works orders (Remedial Works Order) on Status EST REQ and process on Maximo from EST REQ to FINREV.
*Raise Maximo POs on New Works following a PPMs Remedial works. As well to organise appointments with Contractors as well as organising appointment with the customers.
*Provide data's prior to the Monthly Report such as any progress on PPMs, Remedial Works, Proactive Maintenance Initiatives, Operational Issues, Contractors' meeting feedback, compliments.
*Admin Support to the FM Manager and back up Receptionist for the Embassy & NATO.
*Ensure the management, monitoring and control of all PPMs works orders in complete adherence to contractual obligations, policy and procedure and in accordance to contractual SLAs and KPIs.
*Ensure strict adherence to all processes and procedures; not limited to but including; Company Documentation, Work Instructions, ISO Processes, COSHH Assessments, Risk Assessments and Method Statements.
*The safe elimination of waste in all its forms.
*Completion of regular Audits relating to all areas of responsibility.

Knowledge Skills & Experience

*Written/spoken English and French are essential, Dutch would be an advantage.
*Articulate, professional with excellent customer services and people skills, this is essential due to the nature of client interactions on a daily basis as well as for teamwork.
*Excellent interpersonal skills and a bright, friendly demeanour essential.
*Excellent communication skills, written and oral
*Ability to maintain very high levels of confidentiality critical.
*Good decision making and problem-solving abilities is essential.
*Must have a sound understanding of quality management systems, information management systems and databases
*IT literate with an advanced level of Microsoft Office applications.
*Capable of working under pressure with minimum supervision.
*Self-starter able to work with minimal supervision.
*Valid formal Health & Safety qualification e.g. IOSH

Our client can offer a diverse and challenging opportunity for a Works Coordinator who can be pro-active as well as reactive in carrying our remedial work as well as scheduled maintenance tasks. You will be given opportunities for career progression and development in a supportive management and team environment.

If you believe that you'd fit the description then why not apply today ?
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